Running a care service should feel organised, calm and controlled. Not chaotic, stressful or spread across ten different systems. That is exactly why JMS One was built. It brings every key part of workforce management together into one clean, powerful and simple platform so your team can spend less time on admin and more time delivering brilliant care.

Here is a breakdown of what JMS One actually does and how each module makes everyday life easier for care homes across the UK.

1. Recruitment and Applicant Tracking

Finding the right staff is hard enough without drowning in paperwork or chasing missing documents.

JMS One lets you:

• Manage job postings • Track applicants from application to onboarding • Collect right to work documents • Keep all candidate information in one place

With automated reminders and clean workflows, managers spend less time chasing applicants and more time choosing the best people.

2. AI Powered Rota and Scheduling

Most care managers spend hours every week trying to balance availability, skill sets and last minute absences. JMS One cuts that time dramatically.

Our AI powered rota tool:

• Auto builds rotas based on availability, skills and rules you set • Handles shift swaps and last minute changes • Gives managers a full overview of who is where and when

Less manual planning and smoother days for everyone.

3. Compliance Management

Compliance should not be a headache. JMS One organises it for you.

You can store and track:

• Training certificates • Appraisals and supervisions • Right to work documents • NMC and DBS checks (verified daily) • Policies and care home specific documents

Staff are notified when something is due, managers are alerted when something is missing, and you walk into CQC inspections feeling relaxed and ready.

4. Training, Appraisals and Supervisions

Rather than spreadsheets, sticky notes and last minute panicking, JMS One keeps everything structured.

• Staff notified of their own training • Managers approve in seconds • Automatic reminders ensure nothing expires • Appraisals and supervisions are logged and stored securely

It creates accountability for staff while giving managers easy oversight.

5. Absence and Leave Management

No more last-minute rota disasters because someone forgot to say they were off.

JMS One allows staff to request leave directly from the app, managers can approve or decline instantly, and the rota updates automatically.

This keeps your staffing levels safe and predictable.

6. Time Sheets and Payroll

Accurate hours, clean data and no more arguments about shifts worked.

JMS One provides:

• Automatic timesheet creation • GPS verified check in and check out • Overtime calculation • Payroll integration

It removes the human error and speeds up payroll week significantly.

7. Agency and Vacancy Management

Agency costs hurt budgets, but sometimes they are unavoidable. JMS One helps you control them rather than letting them control you.

• Log agency staff • Track shifts filled vs shifts open • Prevent duplicate bookings • Monitor agency spend in real time

This means you always know where your money is going and where improvements can be made.

8. JMS One Staff App

The heart of communication and coordination.

Carers can:

• View their rota • Request leave • Check in and out • See training and compliance • Upload documents

It empowers staff to take ownership of their working life, while giving managers full visibility.

The Result: A Workforce That Runs Smoothly and Confidently

JMS One is built for care, built with real sector knowledge, and built to solve real day to day problems. It is one platform that replaces six different systems, saves time, reduces costs and boosts compliance without adding extra work.

Care becomes calmer. Managers feel in control. Staff stay engaged. And everyone gets more time back.

If your current setup feels messy, heavy or outdated, JMS One is ready to make your work life simpler from day one.