Let’s be honest. Preparing for a CQC inspection can feel like trying to juggle flaming torches while riding a unicycle. There is paperwork, staffing checks, training records and last-minute panics over missing documentation. Sound familiar?

JMS-One takes the stress out of workforce management, making sure your care setting ticks all the right boxes for CQC regulations 12, 18 and 19. Less scrambling, fewer compliance headaches and a smoother path to that all-important  CQC rating of "Good" or "Outstanding".

Here is how we make workforce compliance effortless.

Recruitment Tools for the Healthcare Sector - CQC Regulation 19

👉 The Problem: Hiring in healthcare can be a nightmare. Endless paperwork, lost documents and delays that leave shifts unfilled. CQC Regulation 19 requires a robust recruitment process to ensure staff are suitable, qualified and properly vetted.

✅ The JMS-One Solution: Our digital hiring tools make recruitment a breeze. From paperless applications to automated candidate tracking, you can keep everything in one place. No more chasing documents. No more compliance worries. Just a faster, smoother hiring process.

Our paperless recruitment system helps you:

• Track candidate applications in real time
• Store all documentation securely
• Maintain comprehensive employment histories
• Automate reference checks
• Keep interview schedules organised
• Ensure onboarding processes are correct and documented

🔗 Check out Regulation 19 requirements here: CQC Regulation 19

Training and Compliance for CQC Standards - CQC Regulation 12

👉 The Problem: Training deadlines sneak up. DBS checks expire. NMC pin registrations go unchecked. Then comes inspection day, and suddenly there are gaps in compliance. That is a CQC red flag you do not want.

✅ The JMS-One Solution: Our system monitors DBS and NMC pin registrations daily, flagging any updates or expirations. It also tracks training deadlines and sends reminders before staff fall out of compliance. All supervision and appraisal deadline alerts. No last-minute scrambles. No unexpected compliance failures.

• DBS status checks every evening
• Daily NMC pin registration checks
• Automated training expiry alerts
• Complete training matrices
• Individual staff competency records
• Appraisal and supervision expiry alerts

🔗 Read more about CQC Regulation 12 here: CQC Regulation 12

Streamline Shift Vacancies with Booking Tools

👉 The Problem: You get a last-minute call-off. Staff shortages creep up. Your team is stretched thin, and CQC inspectors are not impressed when you cannot maintain safe staffing levels.

✅ The JMS-One Solution: Our shift booking tools allow you to post vacancies instantly and notify available staff in seconds. Whether it is a last-minute cover or a planned rota, shifts get filled without the usual chaos. Better staffing, better care, better CQC rating.

• Match staff skills to resident needs
• Maintain perfect skill mix across shifts
• Send instant shift notifications
• Track staff availability in real-time
• Monitor working time compliance

🔗 See how CQC Regulation 18 affects staffing: CQC Regulation 18

Why JMS-One is the Go-To for CQC Compliance

CQC inspections do not have to be stressful. With JMS-One, you have a workforce management system that keeps everything running smoothly, from hiring and training to compliance and shift booking.

📌 Want to see how it works? Book a quick demo today and take the first step towards hassle-free workforce management.

Do not wait until the next inspection panic. Get ahead, stay compliant and run your care home with confidence! 🚀

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