TLDR: JMS One is an all-in-one workforce management platform for the care sector, combining AI-powered rota planning, recruitment, compliance tracking, training, payroll, leave management, and agency coordination in one connected system. Each module feeds into the others, eliminating duplication, cutting admin time, reducing errors, and giving you real-time control over staffing, compliance, and costs.

Running a care service means keeping a long list of To Dos, scheduling staff, ensuring compliance, managing payroll, tracking training, filling agency gaps, and much more. The challenge? Most systems only do part of the job, leaving managers juggling multiple tools and spreadsheets.

JMS One was built differently. Created by people who have worked in the sector, it brings every key workforce management function into one connected platform, saving time, reducing errors, and improving both staff and resident experience.

Here’s how each module works, and how they link together seamlessly.

1. AI-Powered Rota

At the heart of JMS One is our AI rota engine. It automatically builds optimised shift patterns based on your staffing levels, availability, and service requirements. Leave, sickness, and training updates instantly feed into the rota so you are never caught short.

Connected to: Recruitment, Timesheets, Compliance (ensuring shifts only go to compliant staff), Staff App (so everyone has instant access), Bank & Agency Staff, Leave, Agencies.

2. Recruitment & Applicant Tracking

Attract, track, and hire the right people faster. Candidates can be moved through application stages, interviewed, and onboarded in one place. DBS, Right to work all stored in the recruitment journey. Once hired, their details automatically feed into compliance records and the rota.

Connected to: Compliance (automatic record creation), Training (induction scheduling), Rota (staff ready to be booked in).

3. Compliance Management

No more chasing paperwork. Track DBS & NMC Pins checks, training expiry, professional registrations, and mandatory documents. The system alerts you before something lapses and blocks non-compliant staff from being scheduled.

Connected to: Rota, Recruitment, Training (for required courses), Appraisals (to record completed requirements).

4. Training, Appraisals & Supervisions

Schedule and record all training, performance reviews, and supervisions. Training completions automatically update compliance status, and appraisal notes are securely stored for reference.

Connected to: Compliance (updates status), Rota (blocks staff until required training is complete).

5. Staff App

A central hub for staff to see their shifts, request leave, pick up extra work, and swap shifts. They can also view training records, policies, and important updates, which reduces calls and emails to management.

Connected to: Rota, Leavel, Compliance (so they can see what they need to do).

6. Absence & Leave Management

Track sickness, holidays, and other absences in real time. Requests feed directly into the rota, helping managers make quick adjustments without over or understaffing.

Connected to: Rota, Payroll, Timesheets.

7. Payroll & Timesheets

Clock-in and clock-out times automatically generate digital timesheets which feed into payroll with no manual re-entry. This reduces payroll errors by up to 99% and ensures staff are paid accurately and on time.

Connected to: Rota, Agency Management, Absence Tracking.

8. Agency Management

Manage agency staff usage, track bookings, and monitor spend. You can post open shifts for agency workers or bank staff directly from the rota which reduces last-minute panic.

Connected to: Rota, Payroll, Compliance (ensuring agencies supply qualified and approved workers).

Why It Works So Well

The magic of JMS One is not just in the strength of each module, but in the way they are all integrated. Data flows from one area to another automatically which means no duplication, fewer errors, and a complete real-time overview of your workforce.

One action, such as approving leave, onboarding a new hire, or updating training, instantly updates every connected part of the system so you can spend less time managing admin and more time focusing on care.

Ready to See It in Action?

Book a free demo and see how JMS One can transform your care service, from AI-powered rota optimisation to full compliance tracking and payroll accuracy. Here